Position Details

Accounts Payable Clerk

Job Title: Accounts Payable Clerk
Department: Accounting

Reports To: Controller

Location: Naples, Florida

Job Type: Full Time

Hiring Incentives: PTO W/In 90 days, Full Benefits W/401k, Professional Development & Tuition Programs and more??

Position Summary:

The Accounts Payable Clerk is responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. This role ensures timely vendor payments through systems such as AvidXchange, Ramp, and MIP, while maintaining accurate financial records and supporting departmental purchasing and banking needs.

Essential Duties and Responsibilities:

  1. Invoice and Payment Processing
    • Process and verify invoices using AvidXchange, Ramp, and MIP.
    • Ensure outstanding balances are updated and cleared with credit memos.
    • Reconcile processed work by verifying entries and comparing system reports to balances.
  2. Vendor Relations
    • Communicate with vendors regarding payment status, missing credits, or discrepancies.
    • Maintain professional relationships and respond to vendor inquiries in a timely manner.
  3. Banking and Deposits
    • Prepare daily bank deposits accurately and in accordance with established procedures.
  4. Purchasing Support
    • Assist other departments with equipment or product purchases, ensuring proper documentation and approvals.
  5. Account Reconciliation
    • Reconcile monthly vendor statements and related transactions.
    • Verify vendor accounts and resolve any billing discrepancies.
  6. Records Management
    • Maintain historical records by properly organizing and saving invoices, reports, receipts, and checks on the network.
  7. Departmental Support
    • Provide general administrative assistance to the Controller and support other departments with ad hoc accounting tasks.

Performance Expectations:

  • Adhere to all David Lawrence Centers' policies, procedures, and code of ethics.
  • Complete all required mandatory trainings.
  • Demonstrate commitment to integrity, compassion, collaboration, creativity, and empowerment as defined in the Center's values.
  • Support risk management efforts and uphold standards for client and staff safety.

Education and Experience:

  • High School Diploma or GED required.
  • Minimum of one (1) year of relevant accounts payable or general accounting experience.

Knowledge, Skills, and Abilities:

  • Strong attention to detail and high level of accuracy.
  • Proficient in Microsoft Office Suite (intermediate level or higher).
  • Knowledge of HIPAA standards preferred.
  • Ability to relate to a diverse range of individuals including staff, vendors, and external agencies.
  • Capable of managing multiple tasks in a fast-paced environment.

Performance Aptitudes:

  • Data Utilization: Ability to compile, organize, and verify data accurately.
  • Human Interaction: Clear communication with vendors and staff within established guidelines.
  • Equipment Use: Proficient in the use of computers and standard office equipment.
  • Mathematical Skills: Ability to calculate figures such as discounts, interest, and percentages.
  • Problem-Solving: Capable of making decisions within set parameters and adjusting to frequent changes.
  • Reasoning: Able to interpret and act on instructions in written or verbal form.

Physical Requirements:?

This position requires a mix of physical activities throughout the workday. Duties involve periods of standing, sitting, and walking, often across various areas of the site. The role also includes tasks that may require bending, reaching, and other physical movements. Candidates must be able to occasionally lift and carry items weighing up to 50 pounds. A reasonable level of physical stamina and mobility is necessary to successfully perform the essential functions of this role.??